Free receipt templates for money you actually received.
Pick the kind of payment. Fill it in online and download a PDF, or take the Word, Excel or PDF file and fill it in your own way.
Rent receipt
Landlords and roommates: tenant, property, rent period, amount in words.
Payment receipt
Contractors and freelancers: what was paid for, the method, any balance due.
Deposit receipt
A down payment on a job: what it holds and whether it is refundable.
Sales receipt
Market stalls, garage sales and small sellers taking payment in person.
Security deposit receipt
A move-in deposit, what lease it secures and how it comes back.
Donation receipt
Nonprofits: donor, gift, date and the no goods or services line.
Childcare receipt
Babysitters, nannies and daycares: weeks of care and the provider’s tax ID.
What we don’t make: Copies of a real store’s receipt, or pay stubs. Every template here records a payment between you and the person who paid you.
Which receipt for which payment
| Payment | Template | The line that matters |
|---|---|---|
| Monthly rent | Rent receipt | Rental period, amount in words |
| Move-in deposit | Security deposit receipt | Which lease it secures, how it is returned |
| Down payment on a job | Deposit receipt | What it holds, whether it is refundable |
| Job or invoice paid | Payment receipt | Amount paid and balance due |
| Goods sold for cash | Cash receipt | Paid in cash, signed by the seller |
| Goods sold in person | Sales receipt | Items, quantities, exchange terms |
| Gift to a nonprofit | Donation receipt | No goods or services were provided |
| Babysitting or daycare | Childcare receipt | Weeks of care, provider’s tax ID |
Fill online or download?
Filling online is faster when you write receipts one at a time: totals add up as you type, the payment method and reference print in the header, and a receipt paid in full gets a dated PAID stamp. Download a file when you want to keep your own copy to edit, print a stack to fill by hand, or work in Google Docs or Sheets. The Excel file adds up the lines for you.
What every receipt should have
Whatever the type, a receipt needs the name of whoever was paid, the payer’s name, a receipt number, the date paid, what it was for, the amount, how it was paid and a signature. Number receipts in order and never reuse a number, so a missing one stands out.
How to use
Three things, then download
Your business name, the client and the line items are all a PDF needs. Tax, dates and terms are there when you want them.
- 01
Pick the kind of payment
Rent, cash, a job payment, a deposit, a sale, a security deposit, a donation or childcare. Each template starts with an example line.
- 02
Fill online or download
Fill online for automatic totals and a PAID stamp, or download Word to edit text, Excel for formulas, or PDF to fill by hand.
- 03
Add the payment details
Who paid, the date, how they paid and the check number or reference.
- 04
Sign and hand it over
A signed receipt is the payer’s proof. Keep a copy or the stub for your own records.
Use cases
Frequently asked questions
Yes. The Word, Excel and PDF files are free to download with no account. Filling online is free too; the PDF carries a small watermark unless you have Pro.
Use the one that matches the payment: rent for monthly rent, security deposit for a move-in deposit, deposit for a down payment on a job, payment for a job or invoice paid, cash or sales for goods sold in person, donation for a gift to a nonprofit, childcare for care paid by the week.
Yes. Upload the Word file to Google Docs or the Excel file to Google Sheets and it opens as an editable copy.
For a gift of $250 or more, the IRS expects a written acknowledgment with the charity’s name, the amount, the date and a statement of whether any goods or services were given in return. The template includes that line.
No. We only make receipts for payments you received yourself, not copies of other businesses’ receipts and not pay stubs.